Senior Contract Administrator 资深合同管理员

岗位职责说明：

该职位负责承包商/咨询顾问的寻源与采购，执行重大合同的日常管理，以及合同授予前后的全流程合同管理工作。.

核心职能与职责：

·      详细了解主要合同的基础范围和合同条款，熟悉FIDIC/JCT合同条件。

·      领导项目团队进行合同的日常管理。

·      参与投标面试与招采谈判。

·      担任变更及变更管理的主要联络人。

·      主导变更单在规定时限内的结算工作。

·      主导评估项目里程碑和进度款申报。

·      跟踪合同事宜、索赔通知及工期延长申请。

·      领导项目团队进行成本控制预测和前期费用管理。

·      建立并维护与顾问、承包商及项目团队成员的良好关系。负责整合咨询顾问、承包商的外部反馈及内部团队的协作反馈，从而确保重大合同的有效管理。

·      负责建筑师、工程师、设计师及其他咨询顾问与承包商的资格预审工作。

·      协助项目经理完成所有相关顾问、承包商及供应商的声誉调查审批（FCPA 合规）。

·      准备招标所需文件或招标邀请函，并主导招标流程。

·      评估投标文件，就价格、范围、条款与条件、进度计划进行谈判，并提出授标建议。

·      确保供应商工厂符合国际劳工标准（ILS）要求。

·      准备合同文件并确保其签署。

·      负责授标后管理，包括变更单、结算记录、扣款及重要往来函件的谈判与出具。

·      负责月度付款证明的准备与编制。

·      负责补充协议的起草与协商。

·      负责竣工证明的准备与编制。

·      负责整理设计及材料质保文件。

·      主持或参加承包商与供应商会议。

·      提供合同状态信息，以向管理层汇报。

·      识别承包商潜在及现有问题并向管理层提供建议，规避索赔风险。

·      支持并协助承包商索赔谈判。

·      执行合同收尾工作，并与其他部门协调配合。

·      负责向落选的承包商及供应商提供反馈，注重维护长期的市场合作关系。

·      负责采购与合同文件的建档与维护（含纸质与电子版），确保符合内部审计合规标准。

技术技能与任职要求：

·      具备成熟的问题解决能力、判断力与商业敏感度；能洞察潜在风险并具备全局视野。

·      具备 WDI 相关产品与服务的技术背景者优先。

·      具备在动态矩阵式组织中处理合同问题及流程的成熟经验。

·      具备多场景沟通能力，在对内及对外沟通中均能保持尊重、得体与分寸感。

·      具备快速学习能力，能够在快节奏、项目导向的环境中高效工作。

·      具备建立并维护建设性且高效工作关系的能力。

·      具备出色的组织、规划、分析、谈判和冲突解决能力。

·      具备起草采购文件的经验。

·      具备使用常用微软办公软件的熟练能力。

期望资质与背景：      

·      至少10年建筑合同管理专业经验（或同等经验），有工料测量师行经验者优先。

·      主题公园及度假村采购经验者优先。

·      工料测量相关协会会员优先（如英国皇家特许测量师学会会员MRICS或中国注册造价工程师）。

教育、培训、知识及技能要求：

·      工料测量、工程或相关专业的学士学位（或同等工作经验）。

·      大学英语四级（CET-4）或同等水平，英语水平可进行专业技术沟通 。

领导能力：

·      具备营造良好工作氛围的能力，能够激发团队或项目成员积极参与合同流程。展现诚信、正直与可靠性；善于征求他人意见，乐于倾听，推行权责共享与透明化管理。

必备WDI能力素质：

·      结果导向

·      关系导向

·      善于处理复杂事务

·      商业思维整合能力

·      责任感/可信度

·      专业素养与职业道德

 GENERAL ROLE DESCRIPTION:

This position is responsible for sourcing and procurement of contractors / consultants and performing day-to-day administration of major contracts as well as pre- and post-award contract administration.

CORE FUNCTION & RESPONSIBILITIES:

·      Have a detailed understanding of the base scope and contract clauses for major contracts

·      Lead the project team with the daily administration of the contract.

·      Participate in tender interviews, tender/contract negotiations.

·      Key point of contact for variations and change management.

·      Lead the settlement of change orders within specified periods of time.

·      Lead the assessment of project milestones and progress claims.

·      Track contractual issues, notice of claims, extension of time claims.

·      Lead the project team with cost control forecasting and preliminaries management.

·      Develop & maintain excellent consultants, contractors, and project team member relationships. This includes managing feedback from consultants, contractors, and internal feedback on teamwork/relationships to effectively manage major contracts.

·      Pre-qualify architects, engineers, designers, other consultants, and contractors.

·      Assist the PM with obtaining Reputation Check approvals (FCPA) of all applicable consultants, contractors, and vendors.

·      Prepare Requests for Proposal or Invitations to Bid and leads the bidding process.

·      Evaluate bids, negotiates price, scope, terms and conditions, schedule, and makes award recommendations.

·      Application of International Labor Standards (ILS) for Vendor factories

·      Prepare contract documents and secures execution of same

·      Perform post-award administration, including the negotiation and issuance of Change Orders, Settlement Records, contra charges, and critical correspondence.

·      Preparation for Monthly Payment Certificates

·      Drafting and negotiating of Supplemental Agreements

·      Preparation of Completion Certificates

·      Assemble Design and Material Warranties

·      Chair or participate in meetings with contractors and vendors.

·      Provide input to contract status for reporting to management.

·      Identify and advises management of potential and existing problems with contractors, focusing on claims avoidance.

·      Provide input to and supports contractor claim negotiations.

·      Perform contract close-out and coordinates same with other disciplines.

·      Provide feedback to unsuccessful contractors, suppliers and vendors and foster long-lasting relationships in the market.

·      Set up and maintain filing system for Procurement and Contract Administration, both hard copies & soft copies, and meet with Internal Audit’s Requirements

TECHNICAL SKILLS AND REQUIREMENTS:

·      Proven problem-solving ability; applies sound judgement and good business sense; can see hidden problems; can think globally.

·      A foundation of technical knowledge applicable to WDI’s products and services is preferred.

·      Proven knowledge of contract issues and processes in a dynamic, matrix organization

·      Ability to effectively communicate with respect, diplomacy, and tact in a variety of settings and styles, both internally and externally

·      Ability to learn quickly and work effectively in a fast-paced, project-based environment.

·      Ability to build and maintain constructive and effective relationships.

·      Strong organizational, planning, analytical, negotiation and conflict resolution skills

·      Experience in drafting procurement documents

·      Demonstrated proficiency with contemporary Microsoft PC applications.

DESIRED QUALIFICATIONS:       

·      Minimum of 10 years’ experience in the construction contract administration profession (or equivalent), QS firm experience is a plus.

·      Experience with procurements related to theme parks and resorts is a plus.

·      Membership of QS related institutes, MRICS (member of the Royal Institution of Chartered Surveyors, UK) or China National Registered Cost Engineer would be an advantage.

EDUCATION, TRAINING, KNOWLEDGE, AND SKILLS:

·      A bachelor’s degree in quantity surveying, Engineering, or related discipline (or equivalent work experience)

·      College English Test Band 4 (CET-4) or equivalent, fully conversant in the English language to a technical level.

LEADERSHIP SKILLS:

·      Ability to create a climate in which team or project members are inspired to participate in the contracting process. Displays integrity, honesty, and trust, invites input, listens, and shares ownership and visibility.

REQUIRED WDI COMPETENCIES:

·      Drive for Results

·      Relator/Relationship

·      Handling Complexity

·      Integrated Business Thinking

·      Responsibility/ Credibility

·      Professionalism and Ethics

same as above