高管助理 Executive Assistant

人力资源部欢迎你

上海迪士尼度假区，对很多优秀的人才来说已然是心之向往。而你，则扮演一个重要的角色，就是把这些力量汇聚在一起，共同点亮千万游客的心中奇梦。同时，每个人在探索一生难忘的神奇职旅中，收获归属感。

职位介绍：

高管助理的核心职责包括为副总裁的日常工作提供全面的行政支持，负责团队相关活动及各类报告的执行、落实与跟进。该岗位需依据迪士尼相关准则，保障团队行政事务与文书标准化管理的高质量完成，有效组织活动安排，并协调内外部沟通及各项项目的顺利推进。

工作内容：

• 负责副总裁会议及活动日程的统筹安排，确保相关事务高效有序进行；
• 协调并跟进副总裁团队与内外部团队的各项工作，包括为团队成员、各部门经理、美国工作伙伴及外部合作方提供行政支持，保障业务顺畅开展；
• 维护副总裁办公室的高效运营，涵盖材料审批、重要访客接待与访问计划、会议及交通安排、定期整理并提交副总裁差旅费用报告、采购订单审核以及组织架构图制定等各项事务；
• 负责部门全员会议、团队活动等相关活动的筹备和安排；
• 主管办公用品及文具的管理等行政事务；
• 安排并管理领导指定的其他工作任务。

我们希望您：

• 具有学士及以上学历，优先考虑行政管理或文秘相关专业背景；
• 具备5年以上跨国企业行政管理或文秘经验者将优先考虑；
• 熟练操作微软及Windows系统软件，包括Outlook、PowerPoint、Excel和Word等；
• 具备优秀的策划、组织与时间管理能力，关注细节；
• 拥有卓越的中英文口头及书面沟通技能；
• 为人成熟稳重、诚信可靠，并具有优秀的人际协作能力；
• 具备较强的自我激励能力以及出色的客户服务意识。

Welcome to the Human Resources Team

Shanghai Disney Resort is a dream destination for many talented individuals. You will play an important role in uniting these talents to inspire and fulfill the dreams of millions of guests. Everyone will experience a sense of belonging as they embark on an unforgettable journey of wonder.

Job Summary:

The core responsibilities of the Executive Assistant include providing comprehensive administrative support for the daily work of the Vice President, executing, implementing, and following up on team-related activities and various reports. This position requires adherence to Disney’s relevant guidelines to ensure high-quality completion of standardized management of team administrative affairs and documentation, effective organization of activity arrangements, and coordination of internal and external communication as well as the smooth advancement of various projects.

What You’ll Do:

• Responsible for the overall planning and arrangement of the Vice President’s meetings and activities schedule, ensuring efficient and orderly handling of related matters.
• Coordinate and follow up on various tasks between the Vice President’s team and internal/external teams, including providing administrative support for team members, department managers, U.S. colleagues, and external partners to ensure smooth business operations.
• Maintain the efficient operation of the Vice President’s office, covering material approval, important visitor reception and visit planning, meeting and transportation arrangements, regular organization and submission of the Vice President’s travel expense reports, purchase order review, and organizational chart creation.
• Responsible for preparing and arranging department-wide meetings, team activities, and other related events.
• Manage office supplies and stationery, as well as other administrative affairs.
• Arrange and manage other work tasks assigned by the leadership.

What To Bring:

• Bachelor’s degree or above, preferably with a background in administrative management or secretarial studies.
• More than 5 years of administrative management or secretarial experience in multinational enterprises is preferred.
• Proficient in Microsoft and Windows system software, including but not limited to Outlook, PowerPoint, Excel, and Word.
• Excellent planning, organizational, and time management skills, with attention to detail.
• Outstanding verbal and written communication skills in both Chinese and English.
• Mature, reliable, and trustworthy, with excellent interpersonal collaboration skills.
• Strong self-motivation and exceptional customer service awareness.