制作助理Production Assistant

职位介绍：

作为娱乐演出部的制作助理，您将负责支持娱乐演出创意与制作部门行政领导层和指定部门的领导者。 您将提供演出制作支持及行政支持。 此外，您需要与其他业务线团队与第三方厂商协调不同的任务、活动。

工作内容：

• 您将协助制作经理准备并协调娱乐演出项目的物流、技术、财务和时间表；
• 您将协助舞台经理，提供所有排练和活动的现场协调 ；
• 您将资讯汇整、会议文档编制制作；
• 您将准备会议纪要和项目的沟通协调 ；
• 您将向制作经理提供行政支持以及准备会议材料等；
• 您将日常行政工作支持；
• 您将视情况负责特殊项目和任务 ；
• 您将支持会议安排；根据需要组织电话会议，包括视频会议和面对面会议；
• 您将负责各种会议和活动的注册登记以及相关付款；
• 您将协调国内外的差旅需求，包括交通、住宿、签证文件等；
• 您将根据需求组织重要的大小型活动，包括活动计划及支持活动的后勤工作；

我们希望您：

• 至少两年活动管理或舞台演出制作经验；
• 拥有本科或以上学历，相关领域学士学历尤佳；
• 对舞台演出、活动制作有一定了解；
• 突出的组织、人际交往和沟通的技能 ；
• 具备良好的中英文书面、演讲和口头交流的沟通技能；
• 能够系统化地、独立地开展工作并展现出极高的成熟度；
• 具备处理多种需求和竞争优先级、时间管理的能力；
• 具备能够积极主动解决问题的能力；
• 具备审慎处理机密信息的能力；
• 熟练使用微软办公软件(如：Microsoft Excel, Word, PowerPoint, Outlook)。

Job Summary:

As Production Assistant of Creative & Production team within Entertainment, you will be responsible for supporting the line manager and project team for assigned tasks. You will provide production and administrative support. In addition, you need to communicate with other Lines of Business and 3rd party vendors to coordinate different tasks and activities.

Key Responsibilities:

• You will assist the Production Manager in preparing and coordinating logistical, technical, financial, and scheduling elements of an entertainment project;
• You will assist the Stage Manager in rehearsal preparation and execution;
• You will prepare meeting materials including but not limited to presentations and reports with high quality and timely fashion;
• You will help to coordinate or prepare presentation materials;
• You will assist with meeting notes and project communication;
• You will compile production documentation and distributes to relevant parties;
• You will assist in all in-field coordination for rehearsals and events;
• You will be responsible for special projects and assignments as needed;
• You will support meeting arrangements, organize teleconferences based on need, including video conferences and face to face meetings;
• You will handle registration of conferences and events as well as relevant payments;
• You will coordinate domestic and overseas travel needs, including travel planning, transportation, accommodation, visa documentation, etc.;
• You will organize major events and activities as requested, including event planning and event logistics support.

Desired Qualifications:

• Minimum two years of experience in Event Management or Theater Production;
• A Bachelor degree or above in related field is preferred;
• Basic knowledge of show production elements;
• Possess strong multi-tasking and time-management ability;
• Be proactive and passionate at your job;
• Able to handle confidential information with discretion;
• Possess strong organizational, interpersonal, and communications skills;
• Fluent in Mandarin and English (spoken and written);
• Familiar with Microsoft Office software (e.g., Microsoft Excel, Word, PowerPoint, Outlook).