Project Coordinator 项目协调员

项目协调员

岗位概述

项目协调员是统筹各团队协同攻坚、落地项目成果的核心枢纽。本岗位负责统一团队目标，统筹华特迪士尼幻想工程（WDI）所有设计团队的设计融合工作；牵头协调幻想工程全专业团队，保障项目从概念构思、落地实施、现场安装到竣工收尾全流程设计统一、执行连贯。

岗位需与所有团队保持清晰、稳定的沟通，定期同步项目进度、待办事项、现存问题及解决方案；预判生产流程中潜在风险与矛盾，联动各方负责人制定符合迪士尼创意卓越标准的应对方案；统筹项目范围编制与管控，跟进甲方及承包商供货物料，统筹生产与现场安装全流程工作。

主要工作职责

1. 根据自身过往工作经验，独立统筹规模、复杂度匹配的完整独立项目全范围工作
2. 联动内外部机构统筹整合项目信息，对接项目组、创意设计工作室、运营部门、市政单位、供应商及施工承包商
3. 全权负责编制、归档项目范围清单，统筹全团队项目执行方案、实体样品制作、交付成果矩阵落地
4. 协同项目负责人，统筹人员调配、项目排期、各专业板块协同融合工作
5. 整理、核验编制《项目规划手册》所需全部资料
6. 汇总、核对、校准项目各类数据，含各阶段审核交付材料、全套项目档案
7. 组织团队研讨（头脑风暴、方案战略讨论会），协调项目范围与预算匹配一致
8. 精准传递概念设计内容，确保各专业团队充分理解，以此开展成本测算、规划、深化设计及落地施工
9. 参与编制项目资本立项申请，牵头完成细分产品线详细成本测算工作
10. 跟进项目执行方案、风险缓释措施的落地推进情况
11. 协同项目导师，编制、落地外部供应商采购类项目范围文件，包含供应商筛选、招标定标、合同全流程管理
12. 统筹所有生产类团队的调试整改、质量验收流程
13. 统筹游乐设施建造、生产、安装、验收所需物料的现场到货管理
14. 编制面向高层管理团队的项目设计与进度汇报材料并参与汇报，自主把控汇报内容、把握沟通分寸
15. 负责境内外调研考察相关对接工作，统筹行程安排、专题研讨、后勤保障全事宜
16. 对接外部媒体采访需求及专项项目，包含媒体音乐部门小型拍摄活动统筹
17. 为创意开发提供调研支撑，调研范围涵盖历史资料、艺术作品、影像素材、建筑参考素材等（不限于以上内容）
18. 统筹项目团队会议与对外沟通的工作优先级
19. 统筹项目变更管理相关资料，梳理问题症结，出具标准化决策建议方案
20. 在既定项目计划框架内，自主判定各项交付成果、工作流程的优先级
21. 独立决策项目日常规划相关事宜；若出现偏离项目目标、工期的问题及优化方案，需同步其他项目负责人共同审定最终处理方案
22. 协同其他项目负责人，统筹项目范围管控、外部供应商招募，编制全专业标准化招标文件
23. 担任项目组内沟通协作核心枢纽
24. 通过面谈、汇报、书面正式文件，对接项目各级管理人员、合作方、咨询顾问、供应商
25. 联动各部门工作室负责人、团队主管，同步工期进度、设计输入需求、设计节点完成情况，提升项目透明度与工作效率
26. 通过人际沟通搭建、维护良好跨团队协作关系

备注：岗位需配合境内、境外出差

Project Coordinator

The Project Coordinator is the catalyst that brings different teams together to solve challenges and cultivate results. This position focuses team members on the coordinated project goals and drives integration of design among all Walt Disney Imagineering teams. They lead and align teams across all WDI disciplines, ensuring a cohesive design and project execution from concept through implementation, installation, and project close-out. The Project Coordinator maintains clear, consistent communication with all teams, providing regular updates on project status, action items, challenges, and solutions. This position identifies potential risks or conflicts in the production process and collaborates with stakeholders to develop solutions that uphold Disney’s Creative Excellence. They oversee the creation and management of scopes, tracks owner & contractor furnished items, and guides production and installation efforts.

What You Will Do

• Lead all aspects of a scope of work on a self-contained and defined project of appropriate size and complexity based on previous experience
• Coordinate and integrate project information with internal and external organizations including project team, creative and design studios, operations, municipalities, vendors, and contractors
• Own responsibility for the development and documentation of scope lists, executing project strategies, mock-ups, and deliverables matrices across all teams
• With Project Lead, ensure integration of personnel, project schedules, and project disciplines
• Assemble and verify information needed for the development of the Project Program Book
• Compile, validate, and reconcile project data including gate deliverables and project documentation
• Facilitate team discussions (brainstorming and strategy development sessions) to align the scope with the budget
• Ensure that concept designs are accurately captured and understood by project disciplines in order to estimate, plan, and further design and implement
• Participate in the development of Project Capital Authorization Requests including driving the completion of detailed product line estimates
• Monitor the implementation of project strategies and risk mitigations
• Lead efforts (in collaboration with the Project Mentor) to develop and implement scope documents for all production items purchased from external vendors, including vetting, awarding, and managing contracts
• Coordinate Test & Adjust and Quality Assurance procedures for all production-based teams
• Oversee on-site arrival of materials needed to construct, produce, install, and commission attractions
• Prepare and participate in presentations to executive management regarding project design and status using judgment and discretion to determine content
• Be the liaison for domestic and/or international research trips including any special arrangements, work sessions, and logistics
• Coordinate outside media requests and special projects including small-scale media shoots for Media & Music
• Conduct research in support of creative development including (but not limited to) historical content, artwork, imagery, architectural reference.
• Set priorities of the project team for meetings and communications
• Coordinate Change Management information, define problems, and formalize recommendations for decision resolution
• Have discretion to prioritize work deliverables and processes within agreed-upon plans
• Be confident in making decisions on day-to-day planning of projects; issues and recommendations that deviate from project objectives or schedule would be reviewed with other project leaders for final resolution
• Partner with other project leaders in owning the scope and hiring outside vendors as well as the professional bid package for all project disciplines
• Be the center of communication and collaboration for the Project Team
• Connect with all levels of management within the project environment, with project partners, consultants, and vendors through conversation, presentation, and clear written correspondence
• Connect with Studio Leaders and team Leads across divisions relative to status updates of schedule progress, required design inputs, and completion of design milestones, in support of visibility and efficiency
• Facilitate relationships through interpersonal communication

Note: Domestic and international travel may be required

任职必备资质与技能

1. 具备实打实的团队统筹管理经验（硬性要求）
2. 高度自律、自主驱动工作，条理清晰，拥有过往带队管理经验
3. 熟悉项目开发流程及全套档案管理，可统筹施工图纸、文件管控、竣工整改清单相关工作
4. 擅长化解团队矛盾，引导团队协同解决问题
5. 能够精准把握各方需求，妥善维护多方合作关系
6. 可高效接收、下达工作指令，适应项目变动，擅长搭建协作关系，适配团队协作模式
7. 掌握项目排期、预算管理及迪士尼标准相关知识
8. 有对接外部供应商、编制标准化招标文件的实操经验
9. 理解施工现场建造、设备安装全流程
10. 具备宏观战略思维与落地实操能力，可针对复杂问题梳理完整解决方案
11. 可流畅面向项目团队、高层管理、咨询顾问、合作方开展口头汇报、现场沟通及书面公文撰写
12. 突出的统筹管理能力、人际交往能力与跨团队协作能力
13. 具备成熟的项目流程梳理、信息同步及档案管理实操经验
14. 熟练使用微软 Office 办公套件、各类演示制图软件
15. 熟悉多工作室协同一体化设计、生产全流程
16. 具备大型场合公开汇报、演讲能力

学历要求

1. 本科四年制学位，专业方向为工商管理、工程、舞台美术、项目制作、规划设计、建筑施工、环境设计或其他相关技术、创意类专业
2. 拥有 3 年以上相关工作经验，或正在攻读相关学位者，条件可酌情放宽

• Demonstrated Leadership experience (required)
• An ability to be a highly organized self-starter with previous leadership experience
• Ability to coordinate project development process and documentation including shop drawings, document control, and punch lists
• Ability to work through conflict and guide team members with problem-solving
• Ability to understand stakeholder needs and handle relationships
• Ability to give and take direction, adapt to change, establish relationships, and work in a team environment
• Understanding of scheduling, budgeting, and Disney Standards
• Exposure to and experience with outside vendors, and preparing professional bid packages
• Ability to understand construction and installation processes
• Capacity to think strategically and tactically about complex issues and problem-solve to resolution
• Ability to comfortably communicate in presentation, conversation, and written correspondence, to the project team, Senior Management, consultants, and partners
• Demonstrated leadership qualities, interpersonal skills, and collaboration ability
• Proven ability to organize and communicate project development process and documentation
• Working knowledge of Microsoft Office Suite and Graphics programs for presentation
• Working knowledge and understanding of an integrated design and production process with multiple studios
• Ability to present in front of large groups

Education

• A four-year undergraduate degree in Business, Engineering, Theater, Production, Planning, Construction, Environmental Design, or other related technical or creative field
• Consideration will be made for those with more than 3 years of relevant experience or those actively pursuing a degree