项目协调员 Project Coordinator

项目协调专员是推动跨团队协作以解决挑战、达成成果的核心角色。

该职位需引导团队成员聚焦协同一致的项目目标，推动迪士尼幻想工程（Walt Disney Imagineering, WDI）所有团队间的设计整合工作。

您需领导并协调 WDI 各专业领域团队，确保项目从概念设计、落地实施、安装调试到最终收尾的全流程中，设计方案连贯统一、项目执行高效有序。同时，需与所有团队保持清晰、持续的沟通，定期同步项目进度、待办事项、面临挑战及解决方案；识别项目执行过程中潜在的风险或冲突，与相关方协作制定解决方案，以确保符合迪士尼 “卓越创意”（Creative Excellence）标准。此外，还需负责项目范围的制定与管理，跟踪业主及承包商提供的物料，并指导项目执行与安装工作。

主要工作职责

• 根据过往经验，主导规模与复杂度适配的独立明确项目中，与工作范围相关的所有事宜。
• 协调并整合项目信息，对接内外部相关方，包括项目团队、创意与设计工作室、运营部门、地方政府机构、供应商及承包商。
• 负责制定并记录各团队的工作范围清单，执行项目策略、模型验证及交付成果矩阵相关工作。
• 与项目负责人协作，确保人员配置、项目进度计划及各专业领域工作的整合衔接。
• 收集并核实编制《项目执行手册》所需的各类信息。 汇编、验证并核对项目数据，包括关键节点交付成果及项目文件。
• 组织团队研讨（包括头脑风暴与策略制定会议），确保项目范围与预算目标一致。
• 确保各专业领域团队准确理解概念设计方案，以便开展成本估算、计划制定、深化设计及落地实施工作。
• 参与编制《项目资本授权申请》推动完成详细产品线成本估算。
• 监控项目策略的执行情况及风险缓解措施的落实。
• 与项目导师协作，主导制定并实施外部供应商采购项目的范围文件，包括供应商筛选、合同授予及合同管理。
• 为所有项目执行团队协调 “测试与调整”及质量保证流程。
• 监督景点建设、制作、安装及调试所需物料的现场到货情况。
• 准备并参与向高管层汇报项目设计及进度的会议，结合判断筛选汇报内容，确保信息精准合规。
• 担任国内外考察行程的协调人，负责特殊安排、工作会议及行程后勤保障。
• 协调外部媒体需求及特殊项目，包括为媒体与音乐部门安排小规模媒体拍摄。
• 开展支持创意开发的调研工作，内容包括但不限于历史资料、艺术作品、图像素材、建筑参考案例。
• 为项目团队制定会议及沟通的优先级。 协调变更管理相关信息，明确问题所在，形成规范的决策建议方案。
• 在既定计划框架内，自主判断并确定工作交付成果及流程的优先级。
• 自信应对项目日常规划决策；若遇到偏离项目目标或进度的问题及建议，需与其他项目负责人协商，确定最终解决方案。
• 与其他项目负责人协作，负责项目范围管理、外部供应商招聘，以及各专业领域的专业招标文件编制。
• 担任项目团队的沟通与协作核心枢纽。 通过沟通交流、会议汇报及清晰的书面文件，与项目相关的各级管理层、合作方、顾问及供应商建立对接。
• 与跨部门的工作室负责人及团队负责人对接，同步进度计划推进情况、所需设计输入及设计里程碑完成情况，以提升项目透明度与效率。
• 通过人际沟通维护良好合作关系。
• 注：该职位可能需要国内及国际出差。

任职资格与技能

• 具备经证实的领导力经验。
• 有条理，能主动开展工作，且拥有过往领导经验。
• 能够协调项目开发流程及文件编制，包括施工图、文件管控及整改清单l。
• 具备处理冲突的能力，能指导团队成员解决问题。
• 理解相关方需求，具备关系维护能力。
• 能够接受与下达指令，适应变化，建立合作关系，并在团队环境中高效工作。
• 了解项目进度规划、预算管理及迪士尼标准。
• 有与外部供应商合作的经验，
• 且具备编制专业招标文件的能力。
• 理解施工及安装流程。
• 具备战略与战术思维，能分析复杂问题并推动解决。
• 能够通过汇报、沟通及书面文件，与项目团队、高管层、顾问及合作方顺畅交流。
• 展现出领导素养、人际交往能力及协作能力。
• 具备组织并沟通项目开发流程及文件的成熟经验。
• 熟练使用 Microsoft Office 办公套件及演示用图形设计软件。
• 了解多工作室协同的整合式设计与项目执行流程。 具备面向大型群体的汇报能力。
• 教育背景：拥有四年制本科学位，专业领域包括商业、工程、戏剧、项目执行、规划、建筑、环境设计，或其他相关技术类、创意类专业。
• 若候选人拥有 3 年以上相关工作经验，或正在攻读上述相关学位，也将纳入考虑范围。

Project Coordinator

The Project Coordinator is the catalyst that brings different teams together to solve challenges and cultivate results. This position focuses team members on the coordinated project goals and drives integration of design among all Walt Disney Imagineering teams. They lead and align teams across all WDI disciplines, ensuring a cohesive design and project execution from concept through implementation, installation, and project close-out. The Project Coordinator maintains clear, consistent communication with all teams, providing regular updates on project status, action items, challenges, and solutions. This position identifies potential risks or conflicts in the production process and collaborates with stakeholders to develop solutions that uphold Disney’s Creative Excellence. They oversee the creation and management of scopes, tracks owner & contractor furnished items, and guides production and installation efforts.

You will report to the Manager of Project Coordination

This is a Full-Time role.

What You Will Do

• Lead all aspects of a scope of work on a self-contained and defined project of appropriate size and complexity based on previous experience

• Coordinate and integrate project information with internal and external organizations including project team, creative and design studios, operations, municipalities, vendors, and contractors

• Own responsibility for the development and documentation of scope lists, executing project strategies, mock-ups, and deliverables matrices across all teams

• With Project Lead, ensure integration of personnel, project schedules, and project disciplines

• Assemble and verify information needed for the development of the Project Program Book

• Compile, validate, and reconcile project data including gate deliverables and project documentation

• Facilitate team discussions (brainstorming and strategy development sessions) to align the scope with the budget

• Ensure that concept designs are accurately captured and understood by project disciplines in order to estimate, plan, and further design and implement

• Participate in the development of Project Capital Authorization Requests including driving the completion of detailed product line estimates

• Monitor the implementation of project strategies and risk mitigations

• Lead efforts (in collaboration with the Project Mentor) to develop and implement scope documents for all production items purchased from external vendors, including vetting, awarding, and managing contracts

• Coordinate Test & Adjust and Quality Assurance procedures for all production-based teams

• Oversee on-site arrival of materials needed to construct, produce, install, and commission attractions

• Prepare and participate in presentations to executive management regarding project design and status using judgment and discretion to determine content

• Be the liaison for domestic and/or international research trips including any special arrangements, work sessions, and logistics

• Coordinate outside media requests and special projects including small-scale media shoots for Media & Music

• Conduct research in support of creative development including (but not limited to) historical content, artwork, imagery, architectural reference.

• Set priorities of the project team for meetings and communications

• Coordinate Change Management information, define problems, and formalize recommendations for decision resolution

• Have discretion to prioritize work deliverables and processes within agreed-upon plans

• Be confident in making decisions on day-to-day planning of projects; issues and recommendations that deviate from project objectives or schedule would be reviewed with other project leaders for final resolution

• Partner with other project leaders in owning the scope and hiring outside vendors as well as the professional bid package for all project disciplines

• Be the center of communication and collaboration for the Project Team

• Connect with all levels of management within the project environment, with project partners, consultants, and vendors through conversation, presentation, and clear written correspondence

• Connect with Studio Leaders and team Leads across divisions relative to status updates of schedule progress, required design inputs, and completion of design milestones, in support of visibility and efficiency

• Facilitate relationships through interpersonal communication

Note: Domestic and international travel may be required

Required Qualifications & Skills

• Demonstrated Leadership experience (required)

• An ability to be a highly organized self-starter with previous leadership experience

• Ability to coordinate project development process and documentation including shop drawings, document control, and punch lists

• Ability to work through conflict and guide team members with problem-solving

• Ability to understand stakeholder needs and handle relationships

• Ability to give and take direction, adapt to change, establish relationships, and work in a team environment

• Understanding of scheduling, budgeting, and Disney Standards

• Exposure to and experience with outside vendors, and preparing professional bid packages

• Ability to understand construction and installation processes

• Capacity to think strategically and tactically about complex issues and problem-solve to resolution

• Ability to comfortably communicate in presentation, conversation, and written correspondence, to the project team, Senior Management, consultants, and partners

• Demonstrated leadership qualities, interpersonal skills, and collaboration ability

• Proven ability to organize and communicate project development process and documentation

• Working knowledge of Microsoft Office Suite and Graphics programs for presentation

• Working knowledge and understanding of an integrated design and production process with multiple studios

• Ability to present in front of large groups

Education

• A four-year undergraduate degree in Business, Engineering, Theater, Production, Planning, Construction, Environmental Design, or other related technical or creative field

• Consideration will be made for those with more than 3 years of relevant experience or those actively pursuing a degree