行政助理 Admin Assistant

我们正在寻求拥有专业性和高度责任心的候选人：充满好奇心并愿意学习和成长。这个角色将协助设计团队经理， 为设计团队提供行政支持，包括但不限于采购、文件资料管理、会议支持以及其他设计团队的相关工作。

工作内容:

• 您将协助设计团队经理及团队的日常行政工作：办公场所，设备及用品的管理，会议安排、整理传送文件、团队内外相关人员安排等，及相关系统中操作；
• 您将负责计划与安排会议：协调安排会议议题、成员、地点在内的事务，以及会议记录及追踪等；追踪和管理计划与活动项目
• 您将需要设立和管理一个有效的文件管理系统，翻译、核对、传输、归档资料等；
• 您将协助团队成员计划及准备：协助同事准备需要的物品、电脑、文具，以及安排培训和沟通等；
• 您将计划并管理出差安排、出差准备和费用申请；
• 您将在有需要的时候，提供其他行政支持。

我们希望您:

• 具备本科学历或以上并拥有1年以上行政管理相关的工作经验，有迪士尼相关的工作经验者优先；
• 拥有流利的中英文沟通能力；
• 熟练使用微软办公软件(如：Microsoft Excel, Word, PowerPoint, Outlook)；
• 具备出色的书面和口头沟通技能；
• 具有团队合作精神，能严格保守机密信息；
• 具有同时处理多项任务并在快速的工作环境下独立工作的能力。

Job Summary:

We are seeking candidates with accomplished professional and high sense of responsibility, curiosity and desire to learn and grow.

This role will assist manager of D+P and provide administrative support for the design team, including but not limited to procurement, document management, meetings support and other design team related work.

Key Responsibilities:

• You will assist daily administrative work for design team and manager: manage of office space, preparing documentation for license application, taking meeting minutes and follow-up, place order for load-in items and confirm receiving in system;
• You will be responsible for scheduling and arranging meetings: coordinate meeting venue, agenda, attendees, meeting minutes and follow up; track and manage activities schedules;
• You will need to set up and maintain an effective filing system, translate, verify, transmit, archive of documents;
• You will assist the team members for arranging office supply, computers, training, Meet & greet, etc.;
• You will plan and organize travel arrangements, preparation and submittal of expense reports;
• You will need to provide other administrative support when needed.

Required Qualifications:

• Bachelor degree or above with over 1-year administration-related working experience, Disney-related working experience is a plus;
• Fluent in Mandarin and English;
• Strong computer skills (e.g., Microsoft Excel, Word, PowerPoint, Outlook);
• Excellent written and verbal communication skills;
• Have teamwork spirit with high degree of confidentiality;
• Ability to manage multiple tasks simultaneously and work independently in a fast-paced environment.