Secretary

职位介绍：

作为数字产品管理团队的秘书，您将负责支持行政和文秘工作，并向数字产品管理总监汇报。我们正在寻找具有远见卓识、丰富工作经验，渴望学习成长，致力于提供优质产品，享受与业务伙伴紧密合作，共同应对战略策略挑战的团队成员。

工作内容：

• 提供日常行政工作支持；
• 管理部门总监的日程表，确保每日行程顺利且高效推进；
• 管理办公设备和用品，确保供应充足，及时更新；
• 作为部门与各业务部门之间的联络人，保证高效的沟通和合作；
• 视情况负责特殊项目和任务；
• 根据需要组织电话会议，视频会议和面对面会议；
• 准备高质量和及时的会议资料，包括但不限于演示文稿和报告等；
• 负责各种会议和活动的注册登记以及相关付款；
• 协调国内外旅行计划，包括交通，住宿，签证文件等；
• 支持国内/国际访客的差旅行程安排；
• 计划/支持活动后勤工作；
• 根据需求组织重要的大小型活动；
• 在公司之外支持领导和团队建设活动。

我们希望您：

• 本科或以上学历；
• 能系统化地、独立地开展工作并展现出极高的成熟度；
• 敏锐的组织洞察力，展现出良好的人际交往能力以及和利益相关者建立信任关系的能力；
• 具备多任务处理，排列优先级和时间管理的能力；
• 具备积极主动解决问题的能力；
• 具备审慎处理机密信息的能力；
• 精力充沛、富有远见的思想者，能够积极寻找机会并提出解决方案；
• 熟练的普通话和英语书面、演讲和口头交流能力；
• 精通各种微软办公软件。

Job Summary:

The Secretary will report to the Director of Digital Product Management, and support administrative and secretarial work. We’re seeking forward-thinking team members with accomplished professional experience who are passionate about delivering a quality product, desire to learn and grow, and enjoy working closely with business partners on both strategic and tactical challenges.

Key Responsibilities:

• Provide daily administrative support;
• Manage director’s calendar to ensure a smooth and effective daily schedule;
• Arrange and ensure the office equipment and supplies efficient and updated;
• Play as the liaison between the department and different Lines of Businesses to ensure effective communications and cooperation;
• Special projects and assignments as needed;
• Organize teleconferences, video conferences and face to face meetings as required;
• Prepare meeting materials including but not limited to presentations and reports with high quality and timely fashion;
• Handle registration of conferences and events as well as relevant payments;
• Coordinate domestic and overseas travel planning including transportation, accommodation, visa documentation, etc.;
• Plan/support event logistics;
• Organize major events and activities as requested;
• Support team offsite and team building activities.

Desired Qualifications:

• Bachelor’s degree or above;
• Systematic and independent character with high maturity level;
• Organizational savvy, demonstrating good interpersonal skills and the ability to build trust relationships with stakeholders;
• Proven ability to multitasking, prioritizing and time management;
• Proven skills in proactive approaches to problem-solving;
• Proven skills to handle confidential information with discretion;
• Highly energetic, forward looking thinker, who actively seeks opportunities and proposes solutions;
• Strong written, presentation, and oral communication skills in Mandarin and English;
• Proficient in Microsoft Office applications.