Secretary

职位介绍：

作为数字工程团队的秘书，您将负责支持行政和文秘工作，并向数字工程总监汇报。我们正在寻找具有远见卓识、丰富工作经验、渴望学习成长，致力于提供优质产品，享受与业务伙伴紧密合作，共同应对战略策略挑战的团队成员。

工作内容：

• 跟踪和管理会议与活动日程安排；
• 计划并安排管理层的差旅行程；
• 及时提交差旅报销文件；
• 支持会议安排，访客登记以及第三方员工管理；
• 协调并跟进数字工程团队与其他团队的活动；
• 与上海迪士尼度假区数字工程团队和其他团队以及美国的管理层和合作伙伴联络与沟通；
• 支持文具管理等团队管理工作；
• 根据需要利用微软PowerPoint, Excel, Word, Outlook, Teams等软件，支持高层交流与沟通；
• 在公司之外组织和支持团队建设活动；
• 在需要的时候接替其他行政助理的工作。

我们希望您：

• 本科以上学历，行政管理或文秘相关专业；
• 2-5年在跨国公司担任行政助理或经理助理的工作经验；
• 精通微软办公软件，如Word、PowerPoint和Excel；
• 具备优秀的中英文书面与口语沟通能力；
• 具有出色的组织能力，注重细节；
• 具备抗压能力，能在不影响质量的前提下同时处理各个优先级的工作；
• 具备团队合作能力，配合团队成员，与内外部组织成员合作；
• 积极主动，有上进心，对不同的文化具备敏感度；
• 灵活并能接受不同的工作任务；
• 具备审慎处理机密信息的能力；
• 有好奇心，渴望学习。

Job Summary:

The Secretary will report to the Director of Digital Engineering, and support administrative and secretarial work. We’re seeking forward-thinking team members with accomplished professional experience who are passionate about delivering a quality product, desire to learn and grow, and enjoy working closely with business partners on both strategic and tactical challenges.

Key Responsibilities:

• Support tracking and managing meeting and activity schedules;
• Plan and organize travelling and logistics arrangements including visiting executives;
• Prepare and submit travel and expense reports timely;
• Support meeting arrangement, visitor registration and 3rd party contractor management;
• Coordinate and follow up key activities related to team and other LOBs;
• Liaise and communicate effectively within Digital Engineering team and other LOB partners locally in Shanghai Disney Resort and also among managers and partners in the US;
• Support team administrative tasks like stationery management;
• Support the development and preparation of executive level communications utilizing Microsoft PowerPoint, Excel, Word, Outlook and Teams as needed;
• Organize and support team building activities offsite;
• Back up other executive assistants if needed.

Desired Qualifications:

• Bachelor’s degree or above, major in administration or secretary is preferable;
• 2-5 years of experience in administrative assistant or executive assistant in multi-national company;
• Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint;
• Proficient in spoken and written Chinese and English;
• Excellent organizational skills and attention to detail;
• Ability to work under pressure and handle multiple priorities without jeopardizing quality;
• Ability to work well in a team environment, to collaborate and interface with team members internal and external to the organization;
• Proactive, self-motivated, and culturally sensitive;
• Flexible with diversity of job tasks/varieties;
• Proven skills to handle confidential information with discretion;
• Natural curiosity and desire to learn.