秘书 Secretary

职位介绍：

该职位将会直接汇报给财务控制总监，负责团队行政和秘书工作。我们希望寻找思考全面，具有专业经验，具备工作热情且以细节为导向，具有强烈的学习和发展的欲望，同时能够与合作伙伴通力合作，一起面对战略和战术层面挑战的团队成员。

工作内容：

• 负责安排协调财务总监和关键团队成员的会议和活动日程；
• 负责完成财务总监安排的日常工作；
• 负责计划和组织差旅，安排交通工具；
• 准备并提交日常费用报销及其他差旅费用报告；
• 协调并跟进财务控制团队相关的关键活动；
• 与其他财务团队和业务部门及美国合作伙伴进行高效沟通；
• 负责诸如部门月度例会，文具采购管理等团队行政工作；
• 运用Microsoft PPT，Excel和Word软件，准备相关文件与公司高层进行沟通，支持团队发展并处理简单的文件翻译；
• 为团队建立高效的文件档案管理；
• 在需要时作为其他高管助理的候补。

我们希望您：

• 具有学士学位或更高学历，行政管理或秘书专业优先；
• 具有在跨国企业担任行政助理或高管助理3至5年经验；
• 能够熟练操作Microsoft软件诸如Outlook，Word，Excel，PowerPoint及Teams；
• 具有优秀的语言和文字沟通能力；
• 具有优秀的组织技能并且注重细节；
• 能够在保证工作质量的前提下同时处理多个任务；
• 在团队环境中能够与团队中和团队外的成员通力合作；
• 能够熟练用英语和中文书写和沟通；
• 成熟，自信，可靠，具有很强的人际交往能力，自我激励和具有不同公司文化的敏感性；
• 能够灵活处理多种多样的工作任务；
• 具有好奇心并乐于学习。

Job Summary:

The Secretary will report to the Director, Controllership, and support administrative and secretarial work. We seek forward-thinking team members with accomplished professional experience, have a passion for work and be detail oriented,, desire to learn and grow, and enjoy working closely with business partners on both strategic and tactical challenges.

Key Responsibilities:

• Support tracking, coordinating and managing meeting and activity schedules for the Controller and key team members；
• Complete ad hoc work assigned by Controller；
• Plan and organize travelling and logistics arrangements including visiting executives；
• Prepare and submit travel and expense reports timely；
• Coordinate and follow up key activities related to Controllership team and with other Lines of Businesses (LOB)；
• Liaise and communicate effectively within Finance and other business departments and US partners;
• Support team administrative tasks like monthly staff meeting, stationery procurement and management;
• Support the development and preparation of executive level communications utilizing, Microsoft PowerPoint, Excel and Word as needed and to handle simple translation of documents;
• Set up effective filing system for the team;
• Back up other executive assistants if needed.

 Required Qualifications:

• Bachelor’s degree or above, major in Administration or Secretary is preferable;
• 3-5 years of experience in administrative assistant or executive assistant in multi-national company;
• Proficiency in Microsoft Office tools such as Outlook, Word, Excel, PowerPoint and Teams;
• Strong written and verbal communication skills;
• Excellent organizational skills and attention to detail;
• Ability to work under pressure and handle multiple priorities without jeopardizing quality;
• Ability to work well in a team environment, to collaborate and interface with team members internal and external to the organization;
• Proficient in spoken and written Chinese and English;
• Mature, confident, reliable, with strong interpersonal skills, self-motivation, and sensitivity to different company cultures; proactive, self-motivated, and culturally sensitive;
• Flexible and embraces diversity of job tasks and varieties；
• Natural curiosity and desire to learn.