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Be Part of the Story

Executive Assistant (Project Hire)

立即申请 稍后申请 职位ID 762847BR 工作地点-国家/地区 旧金山, 加利福尼亚州, 美国 工作发布公司 Lucasfilm; 发布日期 Jun. 29, 2020


Lucasfilm Animation, creators of the Emmy Award-winning animated series “Star Wars: The Clone Wars” and the Emmy nominated animated series “Star Wars Rebels,” are looking for a versatile Executive Assistant to join their production team. The Executive Assistant will report to and assist with the coordination of the day-to-day responsibilities of the VP, Animation Production, from pre-production through post-production on an animated television series.


Highly Organized, Self-starter, and Team Player are keywords for the Executive Assistant. On any given day, you might:

  • Provide the VP, Animation Production with support to enable them to complete their work in a timely manner. This includes: managing calendars/schedules and adjusting meetings to accommodate priorities, arranging travel and procuring/coordinating necessary items needed for international travel, creating presentations, and coordinating other key events.

  • Arrange, coordinate and confirm all travel arrangements on behalf of the VP, Animation Production. This may include coordinating travel for external/production crews as necessary. Ensure that all schedules are distributed, appropriate parties are kept up to date, and that all arrangements are within policy and make most efficient use of organization funds.

  • Prepare, submit and track expense reports for the VP, Animation Production as well as other senior staff members as requested or assigned.

  • Assist in facilitating established schedules through production planning, coordination and troubleshooting.

  • Coordinate and set up internal/external meetings and events including booking conference rooms, setting up A/V technology needs, meals and catering, running errands, entering guests into visitor kiosk and escorting guests.

  • Provide support for Writers Conferences in the form of scheduling, arranging travel, booking conference rooms, catering, and coordinating and assisting with other logistics.

  • Use and update planning systems and work-in-process tracking systems daily.

  • Provide administrative support and back-up support to the production team including typing memos, documents and schedules, photocopying, computer data entry and filing.

  • Prepare, maintain and distribute artwork, storyboards, reports, and other materials as needed to appropriate personnel.

  • Prepare routine correspondence and forms, answer phones, package and ship various artwork, samples, etc. as needed.

  • Order, inventory, maintain and distribute office supplies appropriately.

  • Complete special projects as needed or requested.


Here are the skills and experience you need to be successful in this role:

  • 3+ years’ experience in Production, preferably in Animation.
  • Experience supporting senior-level executives.

  • Strong organizational and project management skills.

  • Ability to work collaboratively with diverse personalities and work styles.

  • Capable of working independently and as part of a team. Demonstrated ability to work with minimal supervision.

  • High level of initiative, flexibility and confidentiality.

  • Strong attention to detail with an eye for accuracy as well as a high level of focus.

  • Ability to establish priorities and multi-task efficiently within a high-pressure environment while meeting strict deadlines.

  • Ability to work in a start-up environment that has a certain degree of ambiguity.

  • Excellent administrative skills including word processing, strong working knowledge of Microsoft Word and Excel, required. Project Management software experience a plus.


  • Bachelor's Degree in film, art, theatre, communications or related field preferred.

关于 Lucasfilm:

Lucasfilm 是电影、电视和数字娱乐制作领域的全球
领导者之一。除了电影和电视制作,该公司还涉足视觉特效、声效后期制作和先进数字动画、交互式娱乐软件领域,并管理其娱乐资产(富有传奇色彩的 STAR WARS 和 INDIANA JONES 特许权)全球商业活动。Lucasfilm Ltd. 总部设在加州北部。

关于 The Walt Disney Company:

华特迪士尼公司连同其子公司和关联公司,是一家领先的多元化国际家庭娱乐和媒体公司,拥有以下业务板块:媒体网络、乐园和度假区、影视娱乐、消费产品和互动媒体。它从 20 世纪 20 年代的一家小型卡通工作室,一跃发展成为当今娱乐业中的翘楚,可谓是家喻户晓。迪士尼公司非常荣幸地继续秉承其传统,为每位家庭成员打造世界一流的故事和体验。迪士尼的故事、人物和经历吸引了世界各地的消费者和游客。我们在 40 多个国家及地区经营业务,我们的员工和演职人员携手努力,打造在全世界和当地都备受钟爱的娱乐体验。

此职位隶属于 Lucasfilm Animation Ltd. LLC,即我们称为 Lucasfilm 的业务部门的一部分。

Lucasfilm Animation Ltd. LLC 奉行机会均等原则。所有应聘者,不论种族、肤色、宗教信仰、性别、民族出身、性取向、性别认同、残疾状况或受保护的退伍军人身份,均有机会获得聘用。Disney 营造健康向上的企业文化,确保每个人的想法和决策都能帮助我们发展、革新、创作出色故事,同时紧跟日新月异的时代步伐。

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